September 18, 2018


Flower and Altar Minutes
First Parish Congregational Church

Date:  September 18, 2018
Present: Martha Conlan, Polly Curry, Marcia Lord, Patrice Tripp
Excused: Mari Warner, Deb Hjort, Brandi Flanagan, Maureen O’Donnell , Deb Richard
Guest: Deb Nielson


Item
Discussion
Resolution
Church Fair Greens Table





Deb Nielson attended. *Reviewed attached for preparation. Set up on 11/29 will be easier if have things prepared ahead
*October Messenger asking for assistance
   *Collect items listed on attached list. *Pine cones should not be too large. *Will meet November 8th 4:30 PM at Patrice’s (directions will be provided) to prepare/spray paint items. Will have spray paint available
    *Greens workshop November 29th 9am – completion of baskets for fair. Whatever time you can give will be appreciated
    *Gingerbread Fair Table December 1st 8:30-2:30 workers needed
Thanksgiving Cornucopia
Have Men’s Club Legacy Funds to purchase fruits, veges, plants and anything else needed for set up. Any leftover funds will be given to FPYF
*Set up Saturday 11/17 @ 9 AM and takedown after service Sunday, 11/18
*Will request items from Congregation through Messenger, Sunday Bulletin (11/11), FPYF will use for their Thanksgiving baskets
Advent/Christmas Season
First Sunday Advent is 12/2. This is the day after the Gingerbread Fair. After discussion, decision is to begin setup on Thursday, 11/29 (while we are there for baskets) and then meet the next week to finish
Thursday, 11/29 will include time to get advent banners up and possibly a couple of wreaths (Patrice will follow up with Top of Hill Gang for assistance)

Saturday 12/8 @ 9 AM to finish setting up trees, etc
Poinsettia Sunday, December 23rd
Discussion included what colors/sizes to have available. Last year the large white plants were fragile. Will plan to have small & large red/small white.

Martha will contact the Morrison Center beginning of November for pricing and delivery (? 12/20)
Order dates: Sunday 12/2 & 12/9 @ 8 AM and 10 AM services.  Will include in November Messenger.
Who can be available after service to take orders?

Will need to set up by Saturday, 12/22. Hoping that delivery and set up can be on Thursday, 12/20 (will depend on Morrison Center)
2018 Budget (attached)
Includes Legacy Funds (Clark and Hewes funds are restricted. We did use Clark Fund for Fish Garden. Have used for Alter flowers as identified in funds. Unused funds are identified to be used for Choir and Youth)
Patrice is in contact with Jacqui and Kris re unused funds
2019 Budget
Due to Amy Chute, Church Treasurer, 10/1. Will include flowers for alter, urn flowers, Fish garden and cleaning of paraments

Other
Baby Jesus for small Nativity has been broken and needs replacement

There had been discussion in previous years about adding blue paraments. Martha went to Abbey in Scarborough. What they had was more elaborate than what we have and cost about $300.

Clean up of closets/ storage spaces
Martha spoke with church member Don Skelton, who is skilled with woodworking and he will make one for us

Discussed as this was requested by previous minister and use would be limited to not purchase and close this item







Deb Nielson and Patrice went through items for greens and reorganized

Will clean up Christmas items as we set up for Advent

Will need to set up a date and time to do closet in back of Sanctuary
Coffee Hour, Sunday, October 28th
Will send email out next month for items and who is available to help




Adjourn


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